Built by recruiters. For recruiters.
Founded in 2017 out of 20 years' front-line recruitment experience. What began as an in-house tool for a multi-branch agency across Australia and New Zealand is now the all-in-one platform for recruiters in four regions.
Does this sound familiar?
You've automated your recruiting business. The candidate database is in the cloud, right there with the scheduling system - but they can't talk to each other. The timesheet system is only linked to invoicing. The referencing portal and the website connect to each other but nothing else.
Reporting is a nightmare unless you buy another piece of software and hope it's a bit more talkative. You spend half your time hunting down information that should be a click away - and worse, it's slowing your business down.
A few years back we decided we didn't want to be us anymore. We asked a recruiting industry software company to help us make everything work together. Their quote had a couple too many zeroes on it.
So we did what any self-respecting company would do - we struck out on our own and built exactly what we wanted. Fast forward to today: RecruitOnline is a unified growth platform for recruiters, where everything plays nicely with everything else.
Our promise to anyone who's been burned by a system that wasn't what it appeared in the brochure: no surprises. No "you get this, but to make it work you'll need to buy this upgrade or that plugin." You get everything you need to run your recruiting business, out of the box on day one.
All you have to do is switch it on and add candidates.
Most agencies aren't short on software. They're drowning in it.
Owners and managers typically run 5–7 systems across multiple offices. Most of them do most of what they need - but they don't give a consolidated view of the business. As you grow, the stack can't keep pace. You stall.
Seven logins, six spreadsheets, zero visibility.
- ATS in one tool, CRM in another, rostering in a third
- Timesheets only talk to invoicing - not to bookings
- Onboarding portal, career site, referencing all separate
- Reporting means CSV exports, manual joins and prayer
- Every upgrade email brings another invoice
- Clients and candidates grumble about a clunky experience
One platform, one login, the whole picture.
- ATS, CRM, rostering and onboarding in one database
- Leads → opportunities → placements → timesheets, in order - with pay & invoicing connected by integration
- Candidate portal and client portal - all built in
- Live KPI dashboards, custom reports, GP reporting
- Premium platform out of the box - no bolt-ons, no upgrade gates
- Onboarding self-serves, clients notice the smoother process
From a shed to four regions.
The first "office"
A shed at the co-founder's house. A spreadsheet, a laptop and a very chaotic labour-hire desk.
RecruitOnline founded
What started as an internal tool for a multi-branch AU/NZ agency becomes a product.
Candidate & Client Portals launch
Online Registrations (candidate onboarding) ships alongside - the "everything plays nicely" promise starts delivering.
UI refresh + Leads & Opportunities
New dashboards land. Full sales CRM - leads, opportunities, pipeline, targets, KPIs - joins the core platform.
Custom Candidate App & ISO 27001
Native iOS/Android candidate app available as an add-on. ISO 27001 accreditation achieved.
RecruitChatBot & SignTrack
24/7 conversational screening. Built-in e-signatures for contracts and onboarding.
RecruitOnline.ai
AI candidate matching, JD writing, chat & voice screening, drafted outreach and call summaries - wired into the ATS.
Four regions. One promise.
Live in Australia, New Zealand, the UK and the US. Self-serve 14-day trial now open.
From a creaking stack to one platform.
The pattern we see, agency after agency.
An owner lands a major new contract, but behind the scenes the agency runs on half-a-dozen bolted-together systems - timesheets here, onboarding there, payroll somewhere else. None of them truly talk to each other.
Pulling a simple report means hopping between screens or paying for yet another plug-in. Costs keep creeping up, upgrade emails never stop, and both clients and candidates grumble about the clunky experience.
The switch to RecruitOnline replaces the mismatched tools with one platform - stripping out duplicated fees and manual work. Onboarding self-serves, candidates hit the ground running, clients notice the smoother process, and approved timesheets flow to integrated pay and invoicing. Migration typically takes 2–4 weeks, and our team runs it with you.
Ask us for real customer references in your vertical.
Three ideas that shape every decision.
Recruiter first
Every feature is prototyped on a real desk before anyone writes code. If it doesn't save a recruiter a call, it doesn't ship.
No bolt-on tax
You get the premium platform, out of the box on day one. No "you'll need this upgrade or that plugin" - the brochure is the product.
Boring reliability
ISO 27001 certified. Uptime over novelty. Payroll runs, shift fills, invoices send - every time.
Switch it on. Add candidates.
That's genuinely it. Start a 14-day free trial - no card up front, full platform - or book a walkthrough and we'll map your current stack to ours.